Technical needs vary with each event. Here are minimum (🆗) and optimum (✅) guidelines. Contact The UP Guys with any questions.
🆗 12 ft. wide x 8 ft. deep x 9 ft. high area.
✅ If possible, at least 16 ft. wide x 12 ft. deep x 10 ft. high area. For best visibility and access, supply 1-1/2 ft. or higher stage with dark backdrop and steps in front.
🆗 If using presenter's sound, you're all set.
✅ If using in-house sound, arrange for technician plus system with: two XLR inputs for their microphones (supplied); one XLR input near stage left for their music; front monitors; and the tech person's contact info.
🆗 Provide bright, evenly lit space.
✅ Arrange for technician and system with general wash and warm wash (Good), lights on floor behind presenters to light up high space (Better), and chases or follow spots as available (Best).
🆗 Seat people as close as possible.
✅ Theater style? Rope off back rows, or set up seats only as needed. It’s better to add seats than to have a lot of empty ones. Banquet hall? Put presenters by the long wall instead of at the end.
🆗 Arrange access one hour prior to event.
✅ Arrange access and tech help for set up and rehearsal two hours prior. If requested, keynotes may require laptop, remote, projector, and screen – preferably upstage right or left, not center.
🆗 Ask before taking pics or video.
✅ For theater or ticketed events, provide presenters with bottled water, changing room with mirror and restroom, copies of marketing materials, and tickets for guests as appropriate.