Tech Needs

For a successful event...

Technical needs vary, depending on the event. Here are minimum (πŸ†—) and optimum (βœ…) guidelines to consider. Contact The UP Guys with any questions.

Stage

πŸ†— 12 ft. wide x 8 ft. deep x 9 ft. high area.

βœ… Better yet, 20 ft. wide x 12 ft. deep x 10 ft. high or bigger area. For best visibility at big events, supply 1-1/2 ft. or higher stage with dark backdrop and steps in front.

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Sound

πŸ†— If using their sound, you're all set.

βœ… If using in-house sound, provide technician and system with: two XLR inputs for their mics (supplied); one XLR input at stage left for their music; front monitors; and the tech's contact info.

β‹―

Lights

πŸ†— Provide bright, evenly lit space.

βœ… Arrange for technician and system with general wash and warm wash (good), lights on floor behind presenters to light up high space (better), and chases or follow spots as available (best).

β‹―

Seating

πŸ†— Seat people as close as possible.

βœ… Theater style? Rope off back rows, or set up seats only as needed. It’s better to add seats than to have a lot of empty ones. Banquet hall? Put presenters by the long wall instead of at the end.

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Set Up

πŸ†— Arrange access one hour prior to event.

βœ… Arrange access (and tech help) two hours prior for set up and rehearsal. If requested, trainings may require laptop, remote, projector, and screen – preferably upstage right or left, not center.

β‹―

Other

πŸ†— Ask before taking photos or video.

βœ… For theater or ticketed events, provide presenters with bottled water, changing room with mirror and restroom, copies of marketing materials, and tickets for guests as appropriate.